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Rayna J

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Bookkeeper, Office Manager, Payroll Administrator, Accounting Assistant, A/P A/R Clerk or Human Resources Administrator
Livonia, New York
Active over a week ago

Accountant in Livonia, New York

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Between my work experience and intensive course work at Monroe Community College, I have gained valuable accounting experience that has allowed me to perform duties such as, manage a general ledger, manage accounts receivables and accounts payables, reconcile monthly bank statements and credit card statements, process payroll, make deposits, and create monthly and yearly financial statements and budgets. I also have extensive knowledge of Microsoft Excel with over 12 years of experience and I hold two certificates for Excel 2003 from BOCES as well as course completion from Monroe Community College of Microsoft Office Suite 2010 and Accounting Applications for Microsoft Excel 2010. I have 5 years of experience using various editions of QuickBooks and course completion from Monroe Community College of QuickBooks Pro 2010. I also own my own QuickBooks Premier Accountant 2012 software. If the job entails, this allows me to work remotely. I have experience working remotely as I remotely access Willex Industrials network to do their bookkeeping and I have worked remotely as needed for Jay P Tovey Co., Inc. and Wolfe Architecture PLLC and on various projects for Rick Bucci, CPA. With my administrative and human resources experience, I have developed great organizational skills which allow me to work independently and multitask while paying great attention to detail and sticking to strict deadlines. Throughout my work experience I have developed strong communication skills and I am able to adapt and be team player or leader. Objective: To obtain a position as a bookkeeper, office manager, payroll administrator, accounting assistant, administrative assistant or human resources administrator. Summary of Qualifications: Solid background in general accounting procedures, automated accounting systems, spreadsheet programs and general knowledge of business law and management. Experience performing a variety of administrative and staff support duties that utilize a range of skills and knowledge of customer service, technology and organizational procedures and policies. Work Experience: Office Manager, Wolfe Architecture PLLC, Honeoye Falls, NY, January 2013 - Present • Manage all aspects of accounts receivables and accounts payables, enter weekly time cards and process bi- weekly payroll, reconcile monthly bank statements, generate monthly and yearly financial statements and cash flow reports, prepare monthly and yearly budget, keep track of job costs and profit, manage general ledger and post journal entries as well as adjusting entries using Quick Books Pro 2012 software and Microsoft Excel 2010. Assist in assembling proposals and prepare contracts. • Human resources; serve as the informational resource for employees. Personnel records and benefits administration. Work with outside services to find competitive health, general liability and professional liability insurance policies. Prepare documents for workman’s compensation and unemployment audits and claims. Schedule continuing education courses for the Architects to meet yearly CEU requirements, manage office calendar, and manage timesheet templates and other office related forms. Keep track of all usernames and passwords and software program subscriptions. • General office duties; manage phones, faxes, incoming and outgoin****** and email, maintain files and filing and purchase office supplies. Accounting Assistant, Rick Bucci; CPA, Penfield, NY, January – April 2012 – Present (remotely and in office) • Enter previous years’ financial data for clients businesses for tax preparation into QuickBooks Premier Accountant 2012 & 2... and Excel 2010 and prepare Independent Accountants Reports. • Create and prepare monthly financial statement worksheets for 3 hotels for the following year using Microsoft Excel 2010. Enter provided budget numbers, link month to month spreadsheets together for each department of each hotel. All together managing and preparing 420 spreadsheets. • Create mail mergers for outgoing correspondences and labels for mailings and client folders and tax binders. Sort, log and file incoming tax documents. Willex Industrial, Henrietta, NY September 2008 - Present Bookkeeper (remotely and in office) February 2015 - Present • Bring books and finances for the past three years up to date to prepare for possible sale of the company. Bookkeeper (remotely and in office), May 2010 – June 2012 • Reconciled monthly bank statements, reconciled monthly credit card statements, posted journal entries as well as adjusting entries and entered payroll using Business Edge software. Executive Administrative Assistant, September 2008 – May 2010 • Assisted in meetings and conferences calls, arranged all travel, scheduled meetings, kept calendar updated. • Liaison to customers; processed purchase orders, product quote requests and weekly statements. Created packing list and invoices for Logistics Manager when shipping international orders. Liaison to vendors; processed, sent and received orders, request for quotes, invoices and statements. Managed accounts receivable and payable. Processed bi-weekly payroll, reconciled monthly bank statements, processed and made weekly deposits. Manage general ledger. Reconciled monthly bank statement for China office. Managed phones, faxes and e-mails, greeted guests and purchased office supplies. Office Manager, Jay P. Tovey Co, Inc. Builders/Renovators, Rochester, NY, July 2012 – January 2013 • Managed all aspects of accounts receivables and accounts payables, entered weekly time cards and processed weekly payroll as well as payroll taxes, processed quarterly sales tax, processed bi-monthly retirement account payments, processed monthly health insurance payments, reconciled monthly bank statements, credit card statements and line of credit statements, managed general ledger and posted journal entries as well as adjusting entries using Quick Books Premier Accountant 2010 software. • Liaison to customers; created estimates and change orders, obtained customer approvals, scheduled jobs, created invoices and statements, followed up on work in progress, maintained Builder Trend website where clients could view all estimates, schedules, selections and change orders. Liaison to vendors and subcontractors; requested quotes, processed work orders and purchase orders, reconciled invoices with quotes, paid invoices, maintained subcontractors insurance documentation, processed and maintained subcontract agreements and hold harmless agreements. • General office duties; maintained lead safety documentation, prepared documents for workman’s compensation and unemployment audits, managed safety program, maintained documentation for capital improvement forms, maintained inventory, managed phones, faxes, incoming and outgoin****** and email, maintain files and filing, and purchase office supplies. Education: Monroe Community College, Rochester NY • Associate in Applied Science, Accounting, June 2012. Overall GPA 3.78 20... BOCES, Fairport, NY • Certificate of completion for Fundamentals of Accounting 2 2007 BOCES, Fairport, NY • Certificate of completion in computer applications. • Courses: Microsoft Word 2003 intermediate, Microsoft Word 2003 advanced, Microsoft Excel 2003 beginner, Microsoft Excel 2003 intermediate. Technical Skills: Proficient use of Microsoft Office (Word, Excel, Power Point, Access), Financier, Quick Books Pro, Quick Books Premier Accountant, Prospect Plus, Business Edge and Master Mind Business. References: Available upon request


External auditing
HR management
Internal auditing

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